top of page

Last updated: 05/12/2025

​

GP Link (“we”, “us”, “our”) is committed to protecting the privacy of personal information we collect, store, use and disclose. We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we manage your personal information when you visit https://www.mygplink.com.au/ or engage our recruitment and placement services for General Practitioners.

1. What Personal Information We Collect

We may collect the following types of personal information:

1.1 Identifying & Contact Information

  • Name

  • Email address

  • Phone number

  • Postal or residential address

  • Date of birth (if required for verification)

1.2 Professional Information

  • CV/resume

  • Employment history

  • Qualifications, registrations, licensing status

  • Medical credentials (e.g. MRCGP, FRACGP, AHPRA status)

  • References or referee details

  • Visa, immigration or right-to-work information (if required)

1.3 Sensitive Information (only with your consent)

We may collect sensitive information that is relevant to GP recruitment including:

  • Health-related information (only if voluntarily supplied)

  • Background, character, or criminal record checks (if required by a practice)

  • Professional disciplinary history

  • Vaccination or medical compliance records (if required by employers)

Sensitive information is only collected where:

  1. You volunteer it;

  2. It is necessary for our recruitment services; and

  3. Collection is permitted by the Privacy Act.

1.4 Website & Technical Information

When you visit our website, we may automatically collect:

  • IP address

  • Browser type

  • Device identifiers

  • Website usage data

  • Cookie and analytics data (see Section 10)

2. How We Collect Personal Information

We collect information:

2.1 Directly from You

  • When you complete forms on our website

  • When you submit a CV or application

  • When you communicate with us via email, phone, or messaging

  • During interviews, consultations or registration calls

2.2 Indirectly

  • From referees or professional contacts (with your consent)

  • From publicly available sources (e.g., AHPRA checks)

  • Through third-party recruitment platforms

  • Through cookies and analytics technologies

3. Purposes for Collecting and Using Personal Information

We collect, use, and disclose your personal information to:

  1. Assess your suitability for GP opportunities in Australia

  2. Match you with employers such as medical centres, practices, and recruitment partners

  3. Verify your credentials, registration, and professional history

  4. Assist with immigration, visa, or registration guidance (if relevant)

  5. Communicate with you about job opportunities or updates

  6. Manage our business operations, internal processes, and website

  7. Comply with legal obligations, including tax or regulatory requirements

  8. Improve our website and services

We will not use your personal information for any other purpose without your consent unless permitted by law.

4. Disclosure of Personal Information

We may disclose your personal information to:

4.1 Prospective Employers & Medical Practices

Information relevant to your placement (e.g., CV, experience, qualifications) will only be shared when you have expressed interest in a role or placement.

4.2 Third-Party Service Providers

This includes:

  • Cloud hosting providers

  • Email service providers

  • Applicant tracking systems

  • Background check services (only with consent)

  • Website analytics providers

These providers may handle personal information on our behalf.

4.3 Legal or Regulatory Authorities

Where required or authorised by law.

5. Overseas Disclosure

Some service providers we use (e.g., cloud storage or CRM software) may store data overseas.

If we disclose personal information to parties outside Australia, we will ensure:

  • The recipient complies with privacy laws similar to the APPs, or

  • We have your consent, or

  • Other legal mechanisms permit the disclosure.

6. Data Storage & Security

We take reasonable steps to secure your personal information, including:

  • Encrypted storage systems

  • Access controls and authentication

  • Secure cloud environments

  • Staff training and confidentiality obligations

However, no data transmission over the internet is completely secure. You provide information at your own risk.

7. Data Retention

We retain personal information only for as long as necessary to:

  • Provide recruitment services

  • Maintain accurate business and compliance records

  • Meet legal obligations

If you request deletion of your information, we will take reasonable steps to securely destroy or anonymise it unless retention is legally required.

8. Access, Correction and Deletion of Your Information

You may request:

  • Access to your personal information

  • Correction of inaccurate or incomplete information

  • Deletion of personal information we hold about you (subject to legal requirements)

Requests can be made via:

📧 Hello@mygplink.com.au

We will respond within a reasonable timeframe.

9. Complaints

If you believe we have breached your privacy rights, you may contact us at:

📧 Hello@mygplink.com.au

We will:

  1. Acknowledge your complaint

  2. Investigate the issue

  3. Respond with an outcome

If you are not satisfied, you can contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

10. Cookies & Website Tracking

We may use cookies and similar tracking technologies to:

  • Improve website functionality

  • Analyse website traffic

  • Personalise user experience

You can disable cookies through your browser settings, although some website features may not function correctly.

11. Third-Party Links

Our website may contain links to external sites.
We are not responsible for the privacy practices of third-party websites. You should review their policies before providing personal information to them.

12. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on our website with a revised “Last Updated” date.

Continued use of the website or our services indicates acceptance of the updated policy.

13. Contact Us

For any privacy concerns or enquiries:

GP Link
📧 Hello@mygplink.com.au
🌐 https://www.mygplink.com.au/

bottom of page